Once you have created a pass, you can add eligible events to it so that the pass can given out using a miscellaneous item (usually for free). For example, you can give a festival reviewer a pass that can be scanned into the selected events without the reviewer/pass holder buying an admission to assign to the pass first.
When the pass holder scans their pass, their attendance is recorded in the Access Control reports.
This page is used to define the eligible events, and the price types and quantities that are reported when the pass is scanned.
|
Information You do not need to do this if the pass is being assigned to a bundle as a season ticket. Purchased bundle admissions automatically get applied to the assigned pass. |
To add eligible events to a pass:
1.Open General Configuration from the Desktop.
2.Select the Passes tab.
The Passes|Search page appears.
3.Search for and select the pass that you want to add events to.
The Passes|Basic page appears.
4.Select the Events tab.
The Passes|Events page appears.
5.Click 'New Entry'
A new price types row appears.
a.Price Types: Select the price type that you want to be reported when the pass is scanned.
b.Quantity: Enter the number of instances of the selected price type(s) that you want to be reported when the pass is scanned.
|
Information For example, if two Adult price types and two Junior price types are defined on the pass, all four asmissions will be marked as scanned. |
6.Maximum Events: Enter the maximum number of events the customer can attend using this pass.
7.Click 'Select Criteria'.
The Pass Criteria: Series window appears.
8.Enter the search criteria in the Search Series section and click 'Search'.
The search results appear in the 'Available Series' field in the Select Series section.
9.Select the series in the 'Available Series' field.
10.Click '>>' to move the selection(s) to the 'Selected Series' field.
11.Click 'Next >>'.
The Pass Criteria: Event Types window appears. The list of available event types reflects those event types available for all of the selected series.
12.Move the event types from the 'Available Types' field to the 'Selected Types' field.
If you do not select any event type, all of the event types will be made available.
13.Click 'Next >>'.
The Pass Criteria: Events window appears.
14.Move the events from the 'Available Events' field to the 'Selected Events' field.
If you do not select any events, all of the events for the selected series will be made available.
If you are creating a fixed pass (that is where the number of available admissions equals the number of available events), you must move the events into the 'Selected Events' field.
15.Click 'Apply'.
A window confirms that the pass was updated.
16.Click 'OK'.
